Dropship: Inventory Levels

Overview

When dropshipped orders are received by Sellercloud, aggregate and physical inventory quantities will be adjusted. This article covers how dropshipped orders affect inventory levels to help you better understand the impact on your inventory.


Aggregate Quantity

The aggregate quantity will be reduced to reserve inventory when an order comes into Sellercloud and is dropship requested. Once the tracking information is updated, the inventory level restores. The Mark dropship PO as received only when dropship acknowledged client setting sets the restoration to occur only when the dropship is acknowledged.


Physical Quantity

As soon as an order is dropship requested, it will be considered received and the physical quantity will be updated. When the dropship status is set to processed and the tracking is updated, the physical quantity will be reduced.

For example, if the physical quantity is 100 and order with a quantity of 2 is dropship requested, the physical quantity will adjust to show 102. When the order is set to processed and the tracking is updated, the physical quantity will revert to 100.

On each vendor’s details page, you can select the warehouse in which the inventory adjustments will be reflected.


Dropshipping with Limited Vendor Quantity

Different import options can be set via plugins or with the Import Mapping Tool. Sellercloud can customize the platform to accept your vendor format and update inventory accordingly.

Any order that comes into Sellercloud will reserve the ordered item and reduce the aggregated quantity. When the order is dropshipped, the inventory levels will be restored, because the item is not actually leaving your warehouse. There are times, however, when it is advisable not to replenish your inventory.

Suppose the vendor will allow dropshipping but limits the number of available items. For example, if the vendor allows 100 items total and will not replenish, it is a good idea to create a separate warehouse with the inventory allowed by the vendor. You should also enable the option to prevent your inventory of that warehouse from replenishing. This is so that no inventory adjustment will occur for pending or actual dropshipped orders, and will reduce the risk of dropshipping unavailable items.

To do this:

  1. Enable the Client Setting Allow to Ignore Inventory in Purchase Order.
  2. Go to Settings > Companies > Manage Companies > Open a company.
  3. From the Toolbox, select Vendors > Vendors > Open a vendor.
  4. From the Toolbox, select Dropship Preferences.
  5. Enable Do Not Count Inventory for Dropship PO > Save.The image shows the Do Not Count Inventory For Dropship PO option.

Dropship Warehouses

You can set a warehouse type as DropShip. This will allow you to easily track vendor inventory. Multiple Warehouses can be set as DropShip to better organize your workflow.

  1. Go to Inventory > Warehouses > Manage Warehouses > Open your warehouse.
  2. Click Edit.
  3. In the General panel, set the Type field to DropShip and save.The image shows the Type fild.

Aggregate Quantity

From the time the order comes into SellerCloud until the time the order is DropShip-requested, there will be a reduction in aggregated quantity to reserve for the order. Once the tracking information is updated the inventory level restores. Under Client Settings, you can set the restoration to occur only when the DropShip is acknowledged.

The image shows the Client Setting Mark dropship PO as received only when dropship acknowledged.


Physical Quantity

As soon as a DropShip is requested, it will be considered “Received” and the physical quantity will be updated. When the DropShip status is set to Processed and the tracking is updated, the physical quantity will be reduced. For example, if physical quantity = 100 and you request a DropShip for an order with a quantity of 2, the product’s Physical Qty will show 102. When set to Processed and tracking is updated the Physical Qty will revert to 100.
Note: On each vendor’s general settings page, you can select in which warehouse inventory adjustments are reflected.


Dropshipping from Feed-Based Vendor

Different import options can be set via plugins or with the Import Mapping Tool. We can customize the platform to accept your vendor format and update inventory accordingly.

Please Note: When dropshipping from a feed-based vendor (a vendor whose quantity is fed into your inventory) you should disable inventory for their dropshipped POs.
Go to Vendor > Side menu > DropShip Preferences page > Enable Do Not count Inventory for DropShip PO.
When this option is selected, no inventory adjustment occurs for pending or actual dropshipped orders.


DropShip Warehouses

A warehouse type can be set as Dropship Warehouse. This will allow you to easily track vendor inventory. Multiple Warehouses can be set to better organize your workflow.
The image shows the Waterhouse Details page in Alpha interface.


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